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Faculty & Staff: Policies

Family Educational Rights and Privacy Act (FERPA)

To be allowed access to student records, you must carefully review the material presented in this site. Maintaining confidentiality of student records is everyone's responsibility whether you are faculty, staff or student.

For more information, visit the registrar's website http://registrar.iupui.edu/ferpa/ Link will open in a new window .

Probation, Dismissal, and Reinstatement Policies

*First-Year Undergraduate (FYU) Students

Academic Probation

Students will be placed on academic probation at the end of their first semester of attendance if their IU GPA is between 1.0 and 1.99. Students will be informed of their probationary status by letter.
Students on first-time academic probation will be required for the next semester of enrollment to participate in an approved intensive intervention provided by University College.
Students on academic probation must register before the end of the first full week of classes. No full-term courses or first-eight-week courses can be added after the first full week of classes.
Students may be continued on probation when their next semester GPA is 2.0 or above, but their cumulative IU GPA is between 1.0 and 1.99.
Students will be removed from probationary status once their cumulative IU GPA is 2.0 or above.

Academic Dismissal

Beginning students who attempted 12 or more credit hours (including Ws) must obtain at least a 1.0 GPA at the end of their first semester or they will be dismissed.
Students who withdrew from all courses are exempt.
Students dismissed for the first time must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be reinstated. Reinstatement is not automatic.
Students dismissed two or more times must remain out of school for two regular (fall and spring) semesters and petition by the established deadlines to be eligible for reinstatement.

* Defined by the IUPUI Admissions Center as high school graduates (or students who have completed the GED or equivalent credential) with less than 12 hours of attempted college credit at the time of enrollment at IUPUI.

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All Other Students

Academic Probation

All other students whose cumulative IU GPA falls below 2.0 will be placed on academic probation. Students will be informed of their probationary status by letter.
Students on first-time academic probation will be required for the next semester of enrollment to participate in an approved intensive intervention provided by University College.
Students on academic probation must register before the end of the first full week of classes. No full-term courses or first-eight-week courses can be added after the first full week of classes.
Students may be continued on probation when their semester GPA is 2.0 or above, but their cumulative IU GPA is below 2.0.
Students will be removed from probationary status once their cumulative IU GPA is 2.0 or above.

Academic Dismissal

All other students on probation who have completed a minimum of 12 IU GPA hours are subject to dismissal if they fail to attain a GPA of at least 2.0 in any two consecutive semesters (fall and spring) and their cumulative IU GPA is below 2.0.
Students who are dismissed for the first time must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be eligible for reinstatement. Reinstatement is not automatic.
Students dismissed two or more times must remain out of school for two regular (fall and spring) semesters and petition by the established deadlines to be eligible for reinstatement.

All Students

Academic Reinstatement

Reinstatement will be the decision of the school to which students are petitioning.
Students' chances of readmission will be enhanced by taking workshops, removing grades of Incomplete, undertaking assessment of their academic problems, and providing evidence of their ability to complete successful academic work upon their reinstatement to IUPUI.
Students who are reinstated will be classified as probationary students until their cumulative IU GPA is 2.0 or above. During the first regularly enrolled semester on probation, the student must achieve a semester GPA of at least a 2.3. In each subsequent semester on probation, the student must achieve a semester GPA of 2.0. Failure to meet the semester GPA requirement will result in dismissal.
Students who are reinstated must register before the first day of classes of the term for which they are reinstated. If a student does not register, registration will be blocked on the first day of classes. In addition, a note will be placed in the student’s file indicating that the student failed to meet the registration deadline.
Readmission after a second dismissal is extremely rare. Students' chances of readmission will be enhanced by taking workshops, removing grades of Incomplete, undertaking assessment of their academic problems, and providing evidence of their ability to complete successful academic work upon their reinstatement to IUPUI.

Please Note

The School of Liberal Arts, School of Science, and University College, in agreement with this common policy, will honor academic probation and dismissal status from other units when students have an IU cumulative GPA below 2.0.

Students may also be academically dismissed or released from a particular program if they do not make consistent and appropriate academic progress relevant to their fields of study. This is left to the discretion of the appropriate officer in the school.

University College policy concerning academic dismissal is that students who are dismissed for the first time from IUPUI, IU Bloomington, Purdue, IU regional campuses, or other IUPUI schools, must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be eligible for reinstatement.

5/15/08

UC-APPC

Reinstatement

Reinstatement will be the decision of the school to which students are petitioning.
Students who are reinstated will be classified as probationary students until their cumulative GPA is 2.0 or above. During the first regularly enrolled semester on probation, the student must achieve a semester GPA of at least a 2.3. In each subsequent semester on probation, the student must achieve a semester GPA of 2.0. Failure to meet the semester GPA requirement will result in dismissal.
Students who are reinstated must register before the first day of class of the term for which they are reinstated. If a student does not register, a service indicator blocking registration will be placed on the student’s record on the first day of class. In addition, a note will be placed in the student's file indicating that the student failed to meet the registration deadline.

Please Note

In order to ensure equity between inter-campus transfer students and transfer students from outside the IU system, only IUPUI grades will be considered in determining probation and dismissal.

The School of Liberal Arts, School of Science, and University College, in agreement with this common policy, will honor academic probation and dismissal status from other units.

University College policy concerning academic dismissal is that students who are dismissed for the first time from IUPUI, IUB, PU, IU regional campuses, or other IUPUI schools, must sit out for a minimum of one regular (fall or spring) semester and petition by the established deadlines to be reinstated.

Administrative Withdrawal Policy

Students who miss more than 50% of their class meetings of a given section during the first four weeks of the fall or spring semesters may be administratively withdrawn from that course unless documentation of contact with their course instructor, academic unit or academic advisor is provided. Undergraduate students may be administratively withdrawn regardless of class level. This Administrative Withdrawal Policy may be implemented in all undergraduate level courses subject to the following provisions:

The Administrative Withdrawal Policy must be approved by appropriate faculties in an academic unit for use in all sections of a multi-section course. Administrative withdrawal is not a section-level policy.
The Administrative Withdrawal Policy must be included in the course syllabus with specific language as to the policy. Students must be informed that administrative withdrawal may have an impact on their Financial Aid awards and/or student visa status.
When an Administrative Withdrawal Policy is utilized, the course instructor must take attendance. The course instructor initiates the administrative withdrawal process and has the right to stop the process at any time.
The Administrative Withdrawal Policy for each academic unit should include a provision of student notification prior to the administrative withdrawal.
Administrative withdrawal will take place after the fee refund period. Students who are administratively withdrawn from the course will not be eligible for a tuition refund.
Administrative withdrawals will be managed through policies established by each academic unit in consultation with the Registrar’s Office.
Academic units may establish an Administrative Withdrawal Policy more restrictive than provisions outlined by this policy.

The Registrar’s Office will report each semester on the number of administrative withdrawals for each course.
Approved by IUPUI Faculty Council, May 1, 2003
Approved by Academic Affairs Committee February 21, 2003
http://registrar.iupui.edu/withdrawal-policy.html Link will open in a new window

Courses participating in administrative withdrawal are:

School	Course
Kelley School of Business	F301 K201 M301 P301 X100 X103 X204
Herron School of Art	D101 F121 F123 X101
Department of Communication Studies	R110
Department of English	G009 G010 G011 G012 W001 W130 W131 W140 W132 W231 L105 L115
Department of Psychology	B104
Department of Mathematics	Math M001 Math 001 Math 110 Math 111 Math M118 Math M119 Math 153 Math 154 Math 159
University College	U110 U112
Department of Computer and Information Technology	CIT 115 CIT 106

Early Warning

In the fourth week of each semester, faculty are asked to report on students who are not performing well in their classes. Letters are mailed to students encouraging them to contact their instructors or an advisor for assistance in the course.